How to Share a Google Form (Link, QR Code, Collaborators, Results)
Building the form is half the job — getting it to the right people is the other half. Google Forms gives you a link, email, embed code, and a QR path out of the box, plus fine control over who can edit versus who can only respond. This guide covers sharing the form, adding collaborators, reaching non-Gmail users, and sharing results without handing over the form itself.
Step 1 — Send by link
Click Send at the top right and open the link tab. Copy the URL, and toggle Shorten URL for a compact link you can paste into email, chat, an LMS, or a slide. This is the fastest way to distribute to a broad audience.
Step 2 — Email or embed
In the same Send panel, switch to the email tab to mail it through Gmail, or grab the embed HTML to drop the live form into a website or blog post. Embedding keeps respondents on your page.
Step 3 — Make a QR code
Copy the form link and paste it into any free QR generator, then download the image. Print it on a handout, poster, or table tent so people scan straight to the form — ideal for in-person events, classrooms, and conferences.
Step 4 — Add collaborators to edit
Click the three-dot menu or the Share button and add people by email with Editor access, or copy the editor link. Keep most recipients on Viewer so they can see but not change your questions. Editors see the form in their own Drive.
Step 5 — Share results, not the form
Open the Responses tab, click the three-dot menu to print or save a summary, or share the linked Google Sheet. You can also send a summary chart link so colleagues see the data without being able to edit the questions.
Step 6 — Control access and close
In Settings, decide whether to collect email addresses or require sign-in (off by default, which lets non-Gmail users respond). When the window closes, turn off Accepting responses so late submissions stop. You can also limit to your domain for internal forms.
Frequently asked questions
How do I share a Google Form link?
Click Send at the top right, open the link tab, and copy the URL. Toggle 'Shorten URL' to get a compact link. Paste it anywhere - email, chat, LMS, or a slide.
Can I share a Google Form with non-Gmail users?
Yes. In Settings, make sure 'Collect email addresses' is off and you are not requiring sign-in. Anyone with the link can open and submit the form, regardless of their email provider.
How do I add collaborators to edit a form?
Click the three-dot menu or the Share button, then add people by email with Editor access, or copy the editor link. Keep most recipients on 'viewer' so they cannot change your questions.
How do I share only the responses, not the form?
Open the Responses tab, click the three-dot menu to print or save a summary, or share the linked Google Sheet. You can also send a summary chart link so others see results without editing the form.
Can I make a QR code for a Google Form?
Yes. Copy the form link, paste it into any free QR generator, and download the image. Print it on a handout or poster so people scan straight to the form - handy for in-person events.
Share it in minutes
Copy the link, drop in a QR code for the room, and set who can edit versus respond. Or, if your questions already exist somewhere, import them first so you share a complete, ready-to-use form instead of starting blank.
Import your questions →